Introduction to Automated Invoice Processing System

Dear Vendors,

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Warm greetings from DVI Solutions (S) Pte Ltd.

We are glad to announce that we are currently implementing an Automated Invoice Processing System as part of our digitalization journey. When this Project goes live, we will be able to shorten the turnaround time to process your invoices. In order for this project to be successful, we kindly request that with effect from 9th Apr 2024, all PDF copies of your invoices be submitted via email to:

‍D.V.I Solutions (S) Pte Ltd: Payable-SG-SOL@dviasia.com

‍D.V.I Managed Services (S) Pte. Ltd: Payable-SG-MS@dviasia.com

To ensure seamless integration with our new system, please adhere to the following guidelines:

1.Email Content:

• Each email should contain only invoices.
  

• Each individual invoice should be its own PDF file.
• The maximum number of PDFs per email should not exceed 20.

2.Submission confirmation

• Upon successful receipt of your email, you will receive an automated email.
• In case of any issues or discrepancies, you will be notified promptly via automated email.

3.Timings of confirmation

• The confirmation of receipt will be based on the timestamp of the confirmation emailreceived by you.
• Please ensure timely submission to avoid any delays or processing issues.
  

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We firmly believe that this new system will streamline the invoicing process for both parties and facilitate a smoother payment process. Your cooperation in adhering to these guidelines will contribute to the success of this exercise and is greatly appreciated.

Should you have any questions or require further clarification, please do not hesitate to contact us at accounts@dvi.com.sg

Thank you for your attention to this matter, and we look forward to your cooperation in implementing these changes.